Administrative Support Office

Job description

Administrative Support Officer

Orange Recruitment has an opportunity for an organised and proactive Administrative Support Officer on behalf of our client to support the Office of the CEO. This on-site role works closely with the CEO, Senior Leadership Team and Executive Assistant to the CEO, helping to coordinate communications, meetings, events, projects and day-to-day administration in a busy senior executive environment.

Role Details

Location: Galway (on-site)

Salary: Approximately €39,000-€42,000

Contract: 3 months

Working hours: 37.5 hours per week, Monday to Friday, 09:00-17:30

Annual leave: 23 days per year for full-time hours

Key Responsibilities

• Support the CEO, Senior Leadership Team and Executive Assistant to the CEO with administrative actions, internal communications, meetings and events.
• Coordinate the setup, logistics, communications and administration of meetings, workshops and briefings.
• Monitor project timelines, actions and deliverables.
• Prepare agendas, minutes, summaries and briefing materials.
• Assist with OCEO internal communications, including briefings, presentations, templates and reports.
• Maintain and update project SharePoint sites.
• Act as a point of contact for OCEO queries and correspondence.
• Support procurement processes in line with public-sector frameworks and the client’s policies.
• Undertake budget and financial tracking and reporting.
• Support audit preparation.
• Carry out desk research and provide related support.
• Ensure compliance with GDPR and data-protection requirements.

What You Will Bring

• A suitable qualification in a relevant discipline, together with proven relevant experience in a busy office environment.
• A high level of proficiency in Microsoft Office and SharePoint Online.
• Strong organisational and administrative skills, with excellent attention to detail and the ability to meet deadlines.
• Effective written and verbal communication skills for varied audiences; experience communicating at senior executive or board level and with non-technical audiences is desirable.
• Demonstrated ability in project tracking and reporting.
• Experience supporting meetings, conferences and events.
• The ability to work independently and collaboratively as part of a team.
• Experience handling confidential data and personal information.
• Proven ability to manage multiple priorities and deliver outcomes under pressure and to tight deadlines.
• Experience of public-sector procurement is desirable, but not essential.

Why Consider This Opportunity?

This is an opportunity to work at the heart of our client’s organisation, supporting senior leadership and helping important activities run smoothly. If you are discreet, dependable and comfortable balancing varied priorities in a fast-paced environment, Orange Recruitment would welcome your application.

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