Administrative Assistant

Administrative Assistant

Location: Dublin
Salary: €31,917 – €48,927 (depending on experience)
Contract Type: Temporary Assignment – 5 Months
Reporting To: Head of Section / Senior Manager

About the Role

We are seeking a highly organised and proactive Administrative Assistant to provide comprehensive administrative support within a busy and dynamic research environment. The successful candidate will play a key role in supporting staff, students, visitors, and stakeholders while ensuring the smooth day-to-day operation of the department.

This position requires an individual with excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities in a professional and efficient manner.

Key Responsibilities

• Provide general administrative and reception support.
• Manage phone and email enquiries.
• Coordinate meetings, maintain records, and prepare documentation.
• Process purchase orders, expenses, and petty cash.
• Support recruitment, onboarding, and HR administration.
• Assist with organising events, seminars, and conferences.
• Liaise with finance, facilities, suppliers, and contractors.
• Coordinate visitor accommodation and travel arrangements.

Essential Requirements

• Previous administrative experience in a busy office environment.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office and/or Google Workspace.
• Experience with finance administration and event coordination is desirable.

Desirable Requirements

• Experience supporting recruitment and interview processes.
• Previous experience in financial administration, including expense processing and purchase orders.
• Experience coordinating events, meetings, or conferences.
• Experience working within an academic, research, education, healthcare, or public sector environment.

INDB