Purchasing Officer (Grade IV)

Purchasing Officer

Contract – 6 months (Temp)

Location – Ballymun

Salary- € 36,470 –€ 56,018 per annum

Reporting Relationship Reports to: Lead Purchasing Officer / Finance Manager

Summary

The Purchasing Officer will support the delivery of purchasing operations, ensuring that all transactions are processed accurately, efficiently, and in compliance with financial controls.

Principal Duties and Responsibilities

Transaction Processing

• Process purchase requisitions and generate compliant purchase orders
• Validate requests in line with approval frameworks and budgets
• Support goods receipting [GRN] processes
• Assist with invoice matching in line with three-way matching requirements

Query Resolution

• Respond to queries from budget holders and suppliers
• Investigate and resolve discrepancies in purchasing or invoicing

Vendor and Catalogue Management

• Maintain and update vendor records
• Support catalogue management and ensure accurate pricing and coding

Stakeholder Support

• Provide frontline support to staff across approximately 170 locations
• Assist in training and user adoption of purchasing processes

Compliance

• Ensure all transactions comply with procedures and financial governance requirements
• Maintain accurate audit trails for all activities

Key Requirements:

Qualifications and/ or Experience

• Experience using financial systems or ERP systems [e.g., SAP, Business Central]
• Experience in finance, purchasing, or accounts payable
• Previous administrative experience

Skills, Competencies and/or Knowledge

• Strong attention to detail and accuracy
• Good organisational skills
• Ability to work in a high-volume processing environment
• Customer service orientation
• Good IT skills, including experience with systems and data entry

Other Requirements

• Ability to work as part of a team
• Flexibility to support peak workload periods [e.g. go-live / hypercare phase]
• Commitment to high standards of service delivery

INDB