Human Resource Administrative Support Officer

Job description

Human Resources Administrative Support Officer

Duration: 7 months (June 2026 – December 2026)

Location: Oranmore, Co. Galway (On-site)

Reporting To: Head of HR / HR HEO

Working Hours: 37.5 hours per week, Monday to Friday

Annual Leave: 23 days per annum

Starting at 16.92 ph depending on experience

Role Overview

The successful candidate will provide clerical and administrative support to a busy Human Resources team. The role will support a range of HR functions including recruitment administration, learning and development coordination, finance administration, reporting, and general HR operational support.

The position requires a highly organised individual with strong administrative capability, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Providing Clerical and Administrative Support to the HR team
• Supporting Recruitment and selection Administration in line with relevant policies and operating frameworks
• Supporting Learning and Development Administration in line with relevant policies and operating frameworks
• Supporting budget tracking, raising of Purchase Orders, Receipting Invoices /Goods and Services – using an online system.
• Support audit preparation and statutory reporting
• Drafting of communications, responses and reports – including the Recruitment & Selection In-Box
• Supporting meetings and events / promotions
• Support administration and implementation of the temporary Agency Framework
• Assist with monitoring and tracking the probation process, including issuing reminders to managers. (considering a platform / tool to digitise the process as a priority)
• Support the administration and tracking of increments. (using digital operating framework in place)
• Administer the timesheets receipting for any temporary role in place under the Agency Framework
• Any other duties required from time to time as relevant to the role and salary point

Essential Skills, Experience & Competencies

The successful candidate should demonstrate:

• Strong clerical and administrative experience
• Excellent IT skills with the ability to quickly learn and use multiple HR systems and Microsoft 365 applications including Outlook, Teams, Word, Excel, and SharePoint
• Experience using Management Information Systems
• Strong organisational skills with the ability to manage competing priorities and deadlines
• Effective written and verbal communication skills
• Ability to work independently while also contributing effectively within a team environment
• Experience working in a busy office environment with multiple workstreams
• Experience supporting financial administration processes such as purchase orders, invoice receipting, or budget tracking using online systems
• Professional discretion and the ability to work with confidential information
• Flexibility and adaptability in response to evolving business needs.