HR Compliance Manager

Job description

We are delighted to be recruiting for our client for a HR Compliance Manager to join their team based in North Dublin. Starting salary for this role is €60-65k depending on experience.

Role Purpose

To ensure the organisation meets all internal and external HR-related compliance standards across its care services. This role will oversee adherence to Irish employment law, HSE/HIQA regulatory requirements, and internal HR governance, with a focus on policy, audits, personnel file integrity, vetting cycles, and training compliance.

Key Responsibilities

1. HR Policy Governance

• Maintain and regularly update all HR policies and procedures in collaboration with the Head of HR.
• Ensure policies reflect current legislation, HIQA/HSE standards, and best practices in the care sector.
• Communicate policy updates clearly across the organisation and ensure staff access and understanding.

2. Internal Audits & Risk Management

• Conduct routine and ad hoc internal HR audits in partnership with HR Admin to assess compliance in:
• Personnel files
• Contracts
• Right-to-work documentation
• Garda vetting/re-vetting
• Mandatory training records
• Flag non-compliance issues and coordinate corrective action plans.

3. External Audit & Inspection Readiness

• Lead preparation for external inspections and audits (e.g., HIQA, HSE, ISO, etc.).
• Maintain up-to-date audit evidence packs and ensure documentation is easily retrievable and complete.
• Attend inspections when required and serve as the HR compliance representative.

4. Employment Eligibility & Vetting

• Oversee the right-to-work process including initial verification and periodic re-checks.
• Manage the Garda vetting and re-vetting cycle across the organisation ensuring timely renewals.
• Ensure recordkeeping and traceability of vetting and ID documentation are fully compliant with GDPR and regulatory bodies.

5. Training Compliance & Record Management

• Coordinate with IT for KB4 assigned training and Training Officer(s) -Elevate(?) to ensure:
• Mandatory training completion and documentation
• Safeguarding training records are up to date and compliant
• Generate reports to track training status by location and role.
• Collaborate with Designated Officers on safeguarding reporting procedures and follow-ups.

6. Regulatory & Legislative Monitoring

• Stay updated on changes in relevant legislation, sectoral guidance (e.g., HIQA, HSA, HSE).
• Provide briefings and guidance to HR and Operations teams to ensure alignment and readiness.

7. Collaboration & Cross-Functional Support

• Partner with Quality & Risk Team to align HR compliance with wider organisational governance.
• Support ad hoc projects linked to organisational readiness, ISO standards (if applicable), and GDPR compliance in HR data handling.

Qualifications & Experience

• BA in HR, Law, Business Administration, or related field (CIPD membership desirable).
• Minimum 5 years’ HR experience with at least 2 in a compliance or audit-focused role.
• Previous experience in a health or social care setting highly preferred.
• Solid understanding of HIQA standards, Irish employment law, vetting processes, and safeguarding requirements.

Key Skills & Competencies

• Meticulous attention to detail with a process-driven mindset.
• Strong understanding of regulatory frameworks in the care sector.
• Excellent organisation and document control abilities.
• Confident communicator and trainer on compliance topics.
• Ability to work independently across multiple sites and functions.
• Proficient in using HR systems and managing sensitive data.

Working Environment

• Based between Head Office and regional site visits.
• Occasional remote work.
• Travel maybe required across 9 counties