Finance Support Officer

Job description

Orange Recruitment is currently seeking experienced Finance Support professionals to join a well-established public sector organisation. This is an excellent opportunity for individuals with a background in finance who are looking to contribute their skills in a meaningful environment that directly supports the wider community.

Job Title: Finance Support

Location: With the office location based in: Dublin, Galway, Sligo, Killarney

Salary: €42,145

Annual Leave: 23 days (pro- rata)

Working Hours: 35 hours per week

Start Date: Immediately

Specified Purpose Contract – approx. 3-6 months

Essential Criteria

• • • The ability to work as part of a team
    • Experience of communicating effectively
    • The ability to manage relationships with key stakeholders internally and externally
    • Good planning and organisation skills
    • Excellent time management, administration skills and attention to detail
    • An approachable, highly professional manner and ability to maintain strict confidentiality.

In order to be eligible to apply for this role you must have / demonstrate in your application the following

• • • Minimum of 2 years’ experience working in a finance role.
    • Strong Microsoft Office skills

Qualifications/Mandatory Training

A Professional Qualification (minimum Level 6 under the QQI Framework) in a finance / payroll / business discipline is essential.

Desirable Criteria

• • • IATI Accounting Technician or part qualified accountant
    • IPASS qualified or in the process of gaining IPASS Qualification
    • Minimum of 2 years’ experience with a large volume of transactions in a fast-paced environment
    • Knowledge of Revenue online
    • Knowledge of Banking online
    • An understanding of public sector financial practices.

Key Responsibilities

General Finance Support

• • • Support the finance team in all areas of finance including but not limited to:
    • Grant payment processing
    • Accounts payable and receivable
    • Budgeting and reporting
    • Processing and payment of salaries to employees and pensioners monthly
    • Provide support in any area of finance that is required

Grant payment processing includes:

• • • Accept and acknowledge receipt of claims for Grant Payment
    • Verify all claim documentation against a checklist to ensure completeness
    • Follow-up with claimant to obtain missing documentation
    • Ensure that all expenditure is eligible and in line with the letter of offer
    • Updating systems to track grant progress

Accounts Payable

• • • Set up of accurate Supplier master files ensuring all data is verified.
    • Check and verify purchase invoices and match to goods received notes, following up as required with Requisitioners and Authorizers in business units.
    • Check, register and process to payment all supplier invoices, credit notes and grant payment requests, ensuring all required information captured
    • Determine if supplier invoices are subject to Revenue withholding tax (PSWT) and where necessary update the system with withholding tax information and ensure correct VAT treatment is processed
    • Review and process Employee Expense Claims, confirming that they have been authorized in line with Failte Ireland policies and prepare the Enhanced Reports required for Revenue pre-payment stage.
    • Support the management of the procurement card process, ensuring all charges are verified, authorized and reconciled monthly.
    • Prepare bimonthly VAT returns and process payments through ROS (Revenue Online System)
    • Review Aged Creditor listing as required and resolve outstanding balances

Accounts Receivable

• • • Generate and issue all invoices to Customers, recognizing the payment method against each and ensuring process is reconciled on daily basis
    • Run regular debtor reports and follow up with customers for payment, in accordance with internal policy/procedures
    • Create the product coding required by the Business Unit, ensuring all requests are appropriately authorized and the correct VAT rate is applied.
    • Download Bank Receipts file daily and allocate to the correct Debtor account and match with the appropriate transactions.
    • Process credit notes

Budget Support

• • • Working within directorate to support the daily monitoring of forecasts against actual spend & aligning this with reporting on monthly budget variances
    • Advise/liaise with staff in regard to best practice for budget processing, budget codes, analysis codes and budget/project balances
    • Input budget and journals where necessary
    • Load approved budget allocation for approved projects
    • Attend periodic budget meetings with various divisions

Payroll Support

• • • Assisting and ensuring the accurate and timely end to end processing of the monthly payroll for the Organisation.
    • Assisting in administering third party deductions, i.e. Pension, VHI, Social Welfare, BIK, LPT, ASC etc.
    • Assisting with the completion of control checks prior to transmitting the final monthly payment.
    • Liaise with the Finance Department/Finance Manager to ensure payroll accruals are accurate.
    • Liaising with HR and other departments in relation to employee information for joiners, leavers and amendments.
    • Ensuring compliance with Revenue under new PAYE modernisation.