Accounts Payable Assistant

Accounts Payable Assistant

Location: Dublin 9

Job Type: Temporary

Hours: Part Time

Overview

An excellent opportunity has arisen for an experienced Accounts Payable Assistant to join a busy finance team based in Dublin 9. Reporting into the Finance function, the successful candidate will play a key role in maintaining and continuously improving the Accounts Payable process while supporting wider finance activities including reconciliations, fixed assets, month-end processes and system developments. This position would suit a finance professional with strong Accounts Payable experience who enjoys working in a collaborative and highly regulated environment.

Key Responsibilities

• Manage the end-to-end Accounts Payable process, including suppliers and employee travel & subsistence expenses.
• Process supplier invoices in accordance with procurement policies and procedures.
• Ensure appropriate approvals are obtained prior to payment.
• Maintain and reconcile the creditors’ ledger, resolving any discrepancies in a timely manner.
• Review and verify supplier account set-up information.
• Complete supplier statement reconciliations.
• Process employee travel and subsistence claims in line with current policies and departmental guidelines.
• Supervise expenditure controls and payment authorisations.
• Process inter-account bank transfers to ensure funding requirements are met.
• Take responsibility for month-end and year-end Accounts Payable close activities.
• Prepare month-end accrual reports for supplier invoices and employee expenses.
• Provide information and support to internal and external auditors.
• Complete withholding tax and relevant contracts tax returns.
• Produce prompt payment reports.
• Act as Integra AP Super User.
• Review and sign off on bank reconciliations and provide cover where required.
• Maintain the fixed asset register and ensure reconciliation to the nominal ledger.
• Coordinate asset tagging and physical inventory checks to ensure accurate reporting.
• Support systems development initiatives and continuous improvement projects.
• Collaborate with the wider finance team to provide cover and support across key functions.

Essential Requirements

• Minimum of 2 years’ experience working within an end-to-end Accounts Payable function.
• Currently studying towards a professional accounting qualification such as IATI, ACA, ACCA or CIMA.
• Strong working knowledge of Microsoft Office.
• Good understanding of financial controls, governance and reconciliation processes.
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong communication and relationship-building skills.
• A proactive approach with the ability to identify and implement process improvements.

Desirable Experience

• Previous experience working within the public sector or another highly regulated environment.
• Understanding of public sector taxation requirements.
• Experience using Integra FMS.

What‘s on Offer

• Opportunity to gain exposure to a broad range of finance activities.
• Collaborative and supportive team environment.
• Excellent opportunity for candidates progressing towards a professional accounting qualification.

INDB