Regulatory Administrator

Job description

Orange Recruitment are seeking on behalf of our client: Regulatory Administrator (Temporary)

Key Responsibilities

Operational Activities

• Provide support for internal project-related tasks, including backlog clearance and product data updates.
• Assist Regulatory Coordinators with day-to-day administrative requirements.
• Provide administrative support for assigned applications including national and European procedures, renewals, variations, classification enquiries and scientific animal health applications.
• Coordinate assigned cases from allocation through to completion.
• Monitor progress of cases against agreed timelines, including strict European deadlines.
• Update and maintain internal workflow systems and external European databases.
• Liaise with external stakeholders including pharmaceutical companies and regulatory bodies.
• Perform general administrative duties including document preparation, scanning, post handling and telephone queries.
• Provide administrative support across the department as required.
• Assist with reception cover when needed.

Quality Management

• Support development and implementation of quality management practices.
• Assist with development and updating of SOPs.
• Participate in internal audits and implementation of corrective actions.
• Quality check own workload to ensure accuracy and compliance.

Performance Management

• Work with Regulatory Coordinators to agree performance targets.
• Report regularly on progress against objectives and KPIs.
• Participate in performance development processes as required.

Communications & Customer Service

• Attend and contribute to departmental and organisational meetings.
• Ensure policies and procedures are communicated consistently to stakeholders.
• Respond to customer queries in a timely manner.
• Liaise with relevant external organisations regarding Veterinary Sciences activities.
• Support cross-functional collaboration with other teams.
• Provide assistance to other business areas where required.

General

• Undertake additional duties as reasonably required.

Qualifications & Experience

To be considered, candidates should have:

• Minimum one year’s office administration experience
• Excellent planning and organisational skills with ability to prioritise high volumes of work
• Strong attention to detail
• Excellent written and verbal communication skills
• Strong interpersonal and stakeholder management skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and database systems
• Ability to work on own initiative and maintain productivity
• Proven experience working within a collaborative team environment
• Experience meeting deadlines and performance targets

Salary

€31,618 – €48,927 per annum (pro-rata, depending on experience).
Entry will be at the minimum point of the scale.

Location

Hybrid working model available. The successful candidate will work onsite a minimum of two days per week, with remote working available up to three days per week, subject to business requirements.

Hours

Monday to Friday – 35 hours per week.

Contract Duration

Temporary contract running until December 2026.

Benefits

• 22 days annual leave (plus public holidays)
• Hybrid working model
• Collaborative team environment
• Opportunity to gain regulatory experience

Additional Information

• Candidates must be capable of performing the duties of the role.
• Flexibility is required as business needs evolve.
• References will be required at offer stage.
• Shortlisted candidates may be asked to complete a presentation or practical assessment.
• Equal opportunities employer. Reasonable accommodations available upon request.

To apply:
Please submit your CV to Orange Recruitment quoting Regulatory Administrator (Temp).