Part- Time Administrator

Key Responsibilities:

General Administration:

• Provide administration support with IT tools to monitor and track grant applications progress.
• Maximise the use of the EU IT platform tools to ensure the smooth progression of applications through the systems.
• Document and record programme activity on the relevant administrative IT platforms.

Event Management:

• Secure hotel and other event bookings and being the point of contact for the team.
• Manage participant registration enquiries via telephone and email correspondence and onsite support.

• Be the point of contact for all participants and for information required by those attending.

• Manage the materials and resources for the training event including booking and scheduling courier and transport services.
• Coordinating the logistics of the events – including transport requirements, meals, special requirements and registration.
• Managing travels of national participants, booking flights, recording invoices, and supporting teams in selection processes.
• Mange payments, contracts, and reconciling finance files.
• Promoting international training opportunities on the dedicated Léargas website
• Support TCA/Net officer in ad hoc tasks and financial reporting.
• Follow up actions to training event to include feedback, sending evaluations and final payments.
• Working with the team to assist with payments, filing and archiving, maintaining stationery and other supplies.

Finance and Budgeting:

• Working to budget allocated.

• Follow up actions to training event to include feedback, sending evaluations and final payments.
• Working with the team to assist with payments, filing and archiving for audit purposes.

General:

• Maintaining stationery and other supplies.
• Support TCA/NET Officer on additional tasks for the successful implementation of the activities.
• Maintaining databases.

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