Full-Time Administrator

Role: Support Administrator (Event Planning and Management Focus)

Salary: €30,118 (pro rata)

Contract Length: 2 months (approximately)

Shift: 35 hours per week

Key Responsibilities:

General Administration:

• Provide administration support utilizing IT tools to monitor and track grant application progress.
• Maximize the use of EU IT platform tools to ensure the seamless progression of applications through the systems.
• Document and record program activity on the relevant administrative IT platforms.

Event Management:

• Secure hotel and other event bookings, serving as the primary point of contact for the team.
• Manage participant registration inquiries via telephone and email correspondence, as well as onsite support.
• Act as the main point of contact for all participants, providing necessary information to attendees.
• Oversee materials and resources for training events, including booking and scheduling courier and transport services.
• Coordinate event logistics, including transport requirements, meals, special accommodations, and registration.
• Manage travel arrangements for national participants, which may involve booking flights, recording invoices, and supporting teams in the selection process.
• Handle payments, contracts, and reconcile finance files related to events.
• Promote international training opportunities on the dedicated Léargas website.
• Support the TCA/Net officer in ad hoc tasks and financial reporting.
• Follow up on actions related to training events, including collecting feedback, sending evaluations, and managing final payments.
• Collaborate with the team to assist with payments, filing, and archiving while maintaining stationery and other supplies.

Finance and Budgeting:

• Work within the allocated budget for events.
• Follow up on actions related to training events, such as gathering feedback, sending evaluations, and managing final payments.
• Collaborate with the team to assist with payments, filing, and archiving for audit purposes.

General:

• Maintain an inventory of stationery and other supplies.
• Assist the TCA/NET Officer with additional tasks to ensure the successful implementation of activities.
• Maintain and update databases as necessary.

Qualifications and Experience:

• Previous experience in event organization, planning, and management is essential.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in IT tools and administrative platforms.
• Knowledge of budgeting and financial processes.
• Attention to detail and ability to meet deadlines.
• Flexibility to adapt to changing priorities.
• Prior experience in a similar administrative role is preferred.

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