Full-Time Administrator

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Job description

Role: Support Administrator (Event Planning and Management Focus)

Salary: €30,118 (pro rata)

Contract Length: 2 months (approximately)

Shift: 35 hours per week

Key Responsibilities:

General Administration:

  • Provide administration support utilizing IT tools to monitor and track grant application progress.
  • Maximize the use of EU IT platform tools to ensure the seamless progression of applications through the systems.
  • Document and record program activity on the relevant administrative IT platforms.

Event Management:

  • Secure hotel and other event bookings, serving as the primary point of contact for the team.
  • Manage participant registration inquiries via telephone and email correspondence, as well as onsite support.
  • Act as the main point of contact for all participants, providing necessary information to attendees.
  • Oversee materials and resources for training events, including booking and scheduling courier and transport services.
  • Coordinate event logistics, including transport requirements, meals, special accommodations, and registration.
  • Manage travel arrangements for national participants, which may involve booking flights, recording invoices, and supporting teams in the selection process.
  • Handle payments, contracts, and reconcile finance files related to events.
  • Promote international training opportunities on the dedicated Léargas website.
  • Support the TCA/Net officer in ad hoc tasks and financial reporting.
  • Follow up on actions related to training events, including collecting feedback, sending evaluations, and managing final payments.
  • Collaborate with the team to assist with payments, filing, and archiving while maintaining stationery and other supplies.

Finance and Budgeting:

  • Work within the allocated budget for events.
  • Follow up on actions related to training events, such as gathering feedback, sending evaluations, and managing final payments.
  • Collaborate with the team to assist with payments, filing, and archiving for audit purposes.


  • Maintain an inventory of stationery and other supplies.
  • Assist the TCA/NET Officer with additional tasks to ensure the successful implementation of activities.
  • Maintain and update databases as necessary.

Qualifications and Experience:

  • Previous experience in event organization, planning, and management is essential.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in IT tools and administrative platforms.
  • Knowledge of budgeting and financial processes.
  • Attention to detail and ability to meet deadlines.
  • Flexibility to adapt to changing priorities.
  • Prior experience in a similar administrative role is preferred.


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