Administrator

Corporate Services Support Officer Directorate Corporate Services

Grade 1

Reporting to Director Corporate Services

Job Description and Person Specification:

– Schedule and organise meetings and other events.

– Prepare and circulate materials where needed in advance (e.g., agenda’s documentation) and minute meetings.

– Update / upload SharePoint libraries and documents as required.

– Procurement – Obtain quotes and prepare information required for purchase orders.

– Working cooperatively with all staff within the unit and Pobal as required in the operation of the administrative function.

– Provide administrative back up and support to the Directorate as required. Role Requirement 2 Support & Services

– Co-ordinate the efficient and effective dissemination of information

– Deal with and respond to internal/external queries and information requests.

– Collate data and information for reports, PQs, presentations internal / external ensuring accuracy and attention to detail.

– Develop/maintain effective information systems for inter and intra Directorate communication.

– Work on cross-company projects as required. Role Requirement 3 Monitoring

– Issue periodic reporting templates to units and follow up as appropriate.

– Monitor and report on the performance of business deliverables and notify of results.

– Provide specific support to the Corporate Project Manager on the implementation of a Policy & Procedure Framework, Pobal’s Equality, Diversity and Inclusion Strategy and other projects as they arise.

Required Experience

– 1/2 years minimum administration experience with strong organisational experience

– Experience working independently and on own initiative.

– Strong communication and interpersonal skills with experience communicating at various levels within an organisation.

– Proactive, results orientated and strong attention to detail. – Proficient in MS packages, databases, and SharePoint portal

Qualifications

– Relevant Third Level qualification (e.g., Degree) or equivalent is desirable

Salary Grade 1 salary scale (€28,837 – €44,114)

Contract Type: This fixed term contract is for a period of 12 months

Probation: 6 months

Pension: Defined contribution pension scheme

Annual Leave: 26 working days, exclusive of public holidays

Location: Ormond Quay, Dublin

Blended Working Policy: Combination of office based and remote working either from home or a pre-approved business hub on the island of Ireland

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